A quick tick-box self-assessment to run before each gate — G1 (leaving the Green Room) and G2 (publishing). Companion to SOP — Making your project FAIR.
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Run this before each gate. It is the tick-list companion to the Making your project FAIR SOP — if an item fails, go back to that SOP for the concrete VRC step. FAIR is the exit standard: you only owe these once data leaves your personal Green Room.

Findable

  • Metadata template filled at upload time and saved in data/metadata/
  • One identifier everywhere — the same subject_id / sample_id in filename, metadata, and Labfolder
  • Filenames follow the naming convention (no spaces, dates as YYYYMMDD)
  • (At publication) a persistent identifier / DOI is assigned via WueData or a domain repository — not a Nextcloud link

Accessible

  • Shared data sits in a Nextcloud group folder with role-based access, not a personal or public link
  • Access is via JMU/Informatikcloud SSO; MFA enabled for sensitive zones
  • For restricted data: the descriptive metadata is still openly discoverable, and the data itself is routed through the correct controlled channel (EGA / NFDI4Health Study Hub; UKW for patient-identifying)

Interoperable

  • Data is in open standard formats (OME-TIFF/Zarr, BAM/CRAM/VCF, CSV/Parquet, JSON/MD) — proprietary originals stay untouched in data/raw/
  • Categorical fields use controlled vocabularies / ontologies, not free text (MIxS, OME/REMBI, SNOMED CT/LOINC, ChEBI/RRID — look up via EBI OLS)
  • Missing values use standard tokens, never blank cells

Reusable

  • A licence is declared — data: CC BY 4.0 / CC0; code: MIT / Apache-2.0 / GPL-3.0
  • The pipeline is reproducible: raw → primary → processed regenerates from src/ alone, versioned in VRC GitLab
  • Documentation travels with the data: README (the map), data dictionary, and DMP

Gate quick-check

Gate G1 — leaving the Green Room: Findable + Interoperable items pass · metadata applied · pseudonymised if person-derived · access policy chosen.

Gate G2 — publishing: all four sections pass · DOI assigned · licence declared · ethics/DPO clearance where applicable · README complete.

Related: SOP — Making your project FAIR · SOP — RDM Lifecycle · Checklist before sharing/publishing in Nextcloud · SOP — GDPR & sensitive data.

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